Guidelines for Spotlight On Excellence

Guidelines for Spotlight On Excellence:  Submissions 2015-2016

 
Spotlight on Excellence, the district newsletter, is issued once a month to both internal and external email recipients.  Spotlight provides an opportunity for sharing information about Hartford Public Schools both at the district and school-level.  Submissions are encouraged and welcomed.  Due to space and other constraints, not all submissions are guaranteed and, at times, may be edited for length and/or spelling and grammatical inconsistencies.  In submitting materials for Spotlight, please keep in mind the following guidelines as well as the submission deadlines. Thank you.
 
NOTICE:  In December of 2012, Hartford Public Schools began to publish a monthly newsletter just for parents of HPS students.  The information submitted to the District eNewsletter for publishing will be published in the Parents eNewsletter as well.   Please see publishing dates below.
  1. Please send all submissions to SpotlightExcellence@hartfordschools.org.  You may also CC Deborah Zimmerman Herz at zimmd001@hartfordschools.org.
  2. Please provide grammatically correct text with no spelling errors.
  3. Please provide date and place of event and/or activity featured.
  4. If photos are included, please send with complete captions.
    • If possible, please provide full names of individuals featured.
    • If the individual is a student, please provide grade level.
    • IMPORTANT: For all photos of students, a media release form must be in place at student’s school authorizing use of the student photo in publications and materials. For students featured in your articles, please provide a copy of the media release to our office as well.   You may also use this Principal's Media Approval Form which allows the principal of your school to confirm media use permissions for one or more students.  We had a media release form area added to the Student Information Pages in PowerSchool to make it easier to track which students have signed media releases. Our hope is that as signed media release forms come into the school in August and September, a school administrator will be able to check the yes and no boxes in PowerSchool, so for the rest of each student’s years at HPS, it will be very easy to ascertain the student’s status.

    • If the individual is HPS staff, please provide title or grade taught.
    • If individual is an HPS partner, please provide name of organization or company and title.
  5. Please provide writing in third person, e.g., “ABC School raised over a $1,000 to buy books for the school’s library” instead of “We raised over a $1,000 to buy books for our library”.
  6. Please spell out the phrase for which an acronym is provided e.g. Hartford Public Schools (HPS).
  7. If the submission is about an event, an activity, a program and/or a seminar/course, please provide a brief explanation of the program and/or seminar/course.
  8. Please send submissions before 12 noon on the deadline stated below.  If not received by that date, the submission may be considered for the following issue one month later.

Deadline for Submission

Issue Date

Issue Number

Wednesday, September 9, 2015 Third week of September 47
Wednesday, October 7, 2015 Third week of October 48
Wednesday, November 11, 2015 Third week of November 49
Wednesday, December 9, 2015 Third week of December 50
Wednesday, January 13, 2016 Third week of January 51
Wednesday, February 10, 2016 Third week of February 52
Wednesday, March 9, 2016 Third week of March 53
Wednesday, April 13, 2016 Third week of April 54
Wednesday, May 11, 2016 Third week of May 55
Wednesday, June 8, 2016 Third week of June 56
 
 
The PARENTS' eNewsletter will be published on the following dates. 
 

Issue Date

Issue Number

Friday, September 25, 2015 27
Friday, October 23, 2015 28
Friday, November 20, 2015 29
Friday, December 18, 2015 30
Friday, January 22, 2016 31
Friday, February 19, 2016 32
Friday, March 18, 2016 33
Friday, April 22, 2016 34
Friday, May 20, 2016 35
Friday, June 17, 2016 36
 
Deborah Zimmerman Herz
Internal Communications & Events
Office of Communications & Public Policy
Hartford Public Schools
960 Main Street, 8th Floor
Hartford CT 06103
860-695-8426
zimmd001@hartfordschools.org 

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